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Student Handbook




Ohio County Middle School





Home of the EAGLES



1404 South Main Street

Hartford, KY  42347

Telephone:  (270) 274-7893






Cheston Hoover                                                             Chip Schrader

    Principal                                                                Assistant Principal







Ohio County Middle School


Principal -- Cheston Hoover     

 Assistant Principal – Chip Schrader                                           

Bookkeeper—Teresa Westerfield                              

 Secretary – Melinda Crumes                                                                             

Attendance – Tammy Porter

Guidance Counselor – Tammy Minor





Every accident in the school building, on the school grounds, at practice sessions, or at any athletic event sponsored by the school must be reported immediately to the person in charge and to the school office.



Any student who does not attend at least 3.5 hours of the school day is ineligible to participate in athletic events unless approved by the principal.  Also, any student who is in In-School Suspension may not participate in athletic events until they have served their days in ISAP.



State law requires that all children from age 7-18 be enrolled in school.  Regular attendance is essential to successful school years.  Students are rewarded for perfect attendance.  Should an absence occur, on the morning following, from 7:30-7:45 A.M., students should bring a note from parents to the café area which includes the following:  student’s name, date(s) of absence, specific reason for absence on each date, parent’s signature, and phone number(s) where parent may be reached.  Notes from doctors and dentists should be attached.  An admit slip to class will be issued at that time.

  1. EXCUSED ABSENCES (Board of Education Policy)

1.  Personal illness (Only six (6) days of absences due to illness may be excused with a parents’ note.  A doctor’s statement is

       required for absences above this number.)

  1. Illness in the family temporarily requiring help from the child
  2. Death in the family
  3. Religious holidays
  4. Hardships
  5. Advanced parental request approved by the principal

                       An “excused absence” carries with it the privilege of full make-up work with active participation by the teacher.


                Absences for reasons other than those listed under “excused” are “unexcused” (including truancy and suspension) and                 prohibits making up work missed while absent resulting in grades of zero.  Truancy is a very serious offense and may lead to                 Juvenile Court.  Parents are legally responsible for keeping their children in school.  Any student with as many as three (3)                 unexcused absences will be referred to the director of pupil personnel.  After 3 unexcused absences, students may be referred

                to a Truancy Diversion Program consisting of a Court Designated Worker, Assistant Superintendent, and Principal.


Students arriving after 7:55 A.M. are tardy and should go immediately to the office.  Students who show a pattern of excessive tardiness will be treated as disciplinary cases and are referred to the office.  They may also be assigned to ISAP. 


Students are not to leave the Middle School campus for any reason without permission from the office.  That permission may be granted for the following reasons:

  1. LEAVING EARLY FOR PREARRANGED APPOINTMENTS – Medical and dental appointments should be made outside of school hours.  When this is impossible, arrangements may be made to leave school early by bringing a note from parents to the office before school begins, and the students will be issued an Early Dismissal Slip.  Near the time of early dismissal, the student should show the slip to his/her teacher and report to the office to be signed out by parents.
  2. IF A STUDENT BECOMES SICK AT SCHOOL – The school nurse will decide if the student is too ill to continue functioning at school and will contact parents to come to the office and sign the student out.  A student SHOULD

NOT text message parents without seeing the nurse, if this occurs punishment will ensue.


If a student is moving out of our school zone, it is necessary to withdraw from school.  The student should report to the office at least two (2) days ahead of leaving for proper procedure.



Students should not arrive at school prior to 7:00 A.M.  As students arrive, they are to remain in the cafeteria until dismissed to go to lockers and homerooms.   At dismissal, after going to their lockers, bus students are to go directly to the front of the building to board buses, and car riders are to report to the gym lobby doors to be picked up by parents at afternoon dismissal.   Parents should pick up students at the back of the school.  Any car that enters while the busses are still in front of the school may be cited by our police officers.  Any student riding with anyone (not listed on their pick-up form) must turn in a note signed by parent to the office as soon as possible (no later than afternoon break.) Unless staying for an extra curricular activity (and accompanied by a sponsor) all students should be out of the building by 3:10 P.M.  All car riders should be picked up by 3:30 P.M.



Students may not ride bicycles or motorbikes to or from school because of the amount of automobile traffic on our campus.



Students who come to school on the bus should return on the bus unless they have a note from their parent signed by the principal to go home differently.  Riding the school bus is a privilege.  Improper conduct on the bus will result in that privilege being denied.  Those students who ride buses should walk directly from their classroom to the buses.  From the time a student boards a bus in the morning until he is dropped off in the afternoon, he/she  is under the supervision of the school system.  While on the bus he/she will comply with the bus driver’s rules.  Failure to comply with these rules may be due cause for your removal from bus privileges.  Parents or guardians will be held responsible for deliberate destruction of bus property.



Cafeteria behavior should be orderly and  reasonably quiet.  Loud, noisy, and rowdy conduct will not be tolerated.  Trays are not to be left on tables, but taken to the disposal window.  Students will NOT be called to the office to pick up delivered food from restaurants—this disrupts the learning process.  Parents may make arrangements to eat lunch with their student if they contact the school in advance.  Families whose income is limited may qualify for free or reduced lunches for their children.  Application forms are available from the school office.  Please pay any charges accrued throughout the year as soon as possible.


Cell Phones/Electronic Devices

Students are allowed to have cell phones, iPads, Kindles, other tablets or web accessible devices at school.  There will be lessons taught throughout the year when students will be able to use their web accessible device to connect to the internet via the wireless network at OCMS.  Once the lesson is over, students are required to TURN OFF their device and put it out of sight.  If a student is caught using a cell phone or other device for reasons other than what is required for the lesson being taught, the teacher will deal with that student in class.  Their device could be confiscated for the remainder of the period, but it will be returned to the student once class is over.  If a student habitually ignores directions and guidelines for use of electronic devices, it may be confiscated and the student will receive an office referral.  It is recommended that students not bring hand held gaming devices to school.  OCMS accepts no responsibility for damaged, stolen or lost devices.



Inform the office if you change your address or telephone number.  Our office telephone number is 274-7893.



Conferences between teachers and parents are encouraged.  They must be set up by appointment.  Teachers have the responsibility for classes or planning and cannot stop for a conference unless it has been previously arranged.  Call the office to set up an appointment.



Acceptable student behavior is necessary for the creation of a school environment in which positive learning can take place.  The authority to control student behavior extends beyond the school day to include public performances, athletic games, trips and other school-sponsored activities.



One of the most important lessons education should teach is discipline.  While it does not appear as a subject, it underlies the whole educational structure.  It is the training that develops self-control, character, orderliness and efficiency.  It is the key to good conduct and proper consideration for other people.



Students must show proof of immunization against diphtheria, measles (rubella & rubella), polio, tetanus, and whooping cough.  All immunization dates must be included and recorded on the cumulative health record of each student.  (State law)




DRESS CODE (See Attachment)





Any student who intentionally sells, gives, possesses, uses or is under the influence of illicit drugs, narcotics, alcohol, or “look-alikes” in or on school property, including buses, shall be suspended, considered for expulsion from school, and reported to the appropriate law enforcement agencies for possible legal action.



Report cards will be sent home to parents four times a year – at the end of each grading period.  The grading code is as follows:

A  90-100 (Excellent)          B  80-89 (Above Average)                 C  70-79 (Average)              D  60-69 (Below Average)

F  Below 60 (Unsatisfactory Performance)

It is recommended that a mark of F be followed up with a parent-teacher conference.  This can be scheduled through the school (274-7893).  The report card will indicate conduct as an alphabetical grade.



The main concern of guidance is you, the student.  Guidance services are available to you in making adjustments, self-direction and meeting the problems of everyday life.  You may make an appointment with the guidance counselor if help is needed with personal or school problems.



Harassment/discrimination is intimidation by threats of or actual physical violence; the creation, by whatever means, of a climate of hostility, or intimidation, or the use of language, conduct, or symbols in such a manner as to be commonly understood to convey hatred, contempt, to prejudice or to have the effect of insulting or stigmatizing an individual.  Harassment/discrimination due to an individual’s race, color, national origin, age, religion, marital status, political beliefs, sex, or disability is prohibited.  Students who engage in harassment/discrimination of an employee or another student shall be subject to disciplinary action including, but not limited to, suspension and expulsion.  Conduct and/or actions prohibited under this policy include but are not limited to:

  1.  Name calling, stories, jokes, pictures or objects that are offensive to one’s gender, race color, national origin, religion, or disability
  2. Unwanted touching, sexual advances, requests for sexual favors, and spreading rumors
  3. Members of one gender in a class being subjected to sexual remarks of the other gender in the classroom
  4. Impeding the progress of a student in class by questioning the student’s ability to do the required class work based on the gender, race color, religion, national origin, or disability
  5. Limiting students access to educational tools, such as computers, based on the student’s gender, race, color, religion, national origin, or disability
  6. Teasing a student’s subject choice or assignment based on the gender, race, color, religion, national origin, or disability of the students.



Bullying is when a person is being exposed repeatedly over time to negative actions on the part of one or more persons.  OCMS will not tolerate any form of bullying.  Students must report any bullying that occurs to them to the teachers and administration as soon as possible.  If bullying occurs, appropriate procedures will be followed including counseling, detention, ISAP, suspension, criminal petition filed with the court designated worker or expulsion.



Homework shall include all class assignments given during class time that cannot or are not completed during class time.  Homework is a beneficial aspect of the overall educational process provided it is allocated to students fairly, reasonably, and with due consideration by each teacher for the total amount of homework being required of the same student by fellow teachers.   This guideline will allow students to participate in extracurricular activities and enjoy a healthy home life.  Parents/guardians are encouraged to provide a supportive environment to maximize the benefits of the learning/homework experience.  Curriculum-related assignments should not be used for disciplinary purposes.  The homework policy will be left to the discretion of the teacher.  When/if the teacher feels incomplete homework is adversely affecting a student’s progress, he/she may invoke the school’s policy.  In the event students are not completing/turning in homework assignments, this would be the procedure:

  1. If a student chooses to erase the zero, he/she will be given three (3) days to make up the assignment.  After-school assistance will be available upon request.  Repeated infractions will result in a letter, note, or telephone call to parent/guardian, informing them of problem.  Late assignments will be accepted; however, there may be a reduction in the amount of credit given.

Infinite Campus

                Parents are encouraged to use Infinite Campus from their homes to access their student’s grades and missing assignments.  The Username for the student is their Student Identification Number (Located on their schedule or grade card) and their password is their birthdate.  Infinite Campus allows parents the opportunity to track their student’s grades by individual assignments.  Parents can access Infinite Campus through the District Website www.ohio.kyschools.us



Insurance is available to any student who desires it.  It covers students going to and from school and during the school day.  It can be purchased at the beginning of the school year.



Extended School Services will be provided throughout the year.  Students and parents will receive notification of the dates and subjects at ESS.



Use of the library at every opportunity is encouraged.  Students may check out books for a two-week period with the privilege of renewal.  Ideally, the library should be used for reference work and teacher supervised study.  Social visiting is not appropriate and may disturb those that are working.  There is a fine of five cents ($.05) per day on overdue books.  Any lost or damaged library books must be paid for the students.



If it becomes necessary for a student to take any form of medication at school, a signed note from a parent must be presented to the school nurse.  All medication will be kept in and dispensed through the nurse’s office.



There is a school nurse present at school who will see any student who has turned in a medical consent form.  If a student has a temperature of 100.4 or greater, the student will be sent home.  Nurses have authority to decide whether or not a student needs to be sent home.



The educational curriculum is enhanced during the school year by related field trips.  Parental permission is required and students must pay their way.  Teachers may deny field trip privileges to students who have a record of misbehavior.



TOWARD FELLOW STUDENTS – Each student is expected to show respect for the rights and feelings of his/her fellow students.  Courteous treatment of others is always encouraged.

TOWARD THE OPPOSITE SEX – Affection between boys and girls is a natural part of growing up; however, open or obvious displays of affection (kissing, holding hands, arms around, etc.) are prohibited during school hours, on school grounds, or at other school-sponsored events.

TOWARD SCHOOL STAFF – Students are expected to show respect for and obey all teachers and other school personnel at all times.

TOWARD OFFICIAL VISITORS – Official visitors, whether observers, speakers, or entertainers are considered to be honored guests and should be treated with courtesy and respect.

HALLWAY AND STAIRWAY BEHAVIOR – Keep corridors open by walking to the right.  Do not block traffic by standing in groups.  Stay out of other wing areas.  Walk quietly – do not run.  Pushing, scuffling, and horseplay are not allowed.  Keep these areas clean – put trash in wastebaskets.



State law requires that ALL STUDENTS take physical education unless excuses in writing by a licensed physician or, in case of religious objection, by an ordained clergyman.  School policy also requires students dress in shirts, shorts, gym shoes (non-marking soles only) and socks.  Students are expected to have P.E. clothes at school each day they are scheduled for physical education.  Lockers, locks, dressing and shower facilities are provided.  Personal possessions should be locked up.  One-day excuses, signed by parent, are acceptable.




Students are to use restrooms designated for each area.  They are expected to use them with care, flush toilets and urinals, and keep them free from vandalism and defacement.  Restroom monitors may be assigned.



School pictures and yearbooks are available at appropriate times of the year.  The prices of these items are determined by the cost of production.  Students are not permitted to sell private items at school.  (Board of Education policy)



In the event of severely inclement weather or mechanical breakdown, school may be closed or starting time delayed.  ONE CALL will be used; make sure you have updated your numbers in Infinite Campus through the District Website www.ohio.kyschools.us



No flowers, balloons, or other gifts may be delivered to students at school.  This is disruptive to the learning environment.



BASKETBALL – Tryouts are held in the fall.  The school sponsors varsity teams for both boys and girls in grades 7-8.  Basketball players must maintain satisfactory grades and conduct.  A regular schedule is played, climaxed by a district tournament.  These are all paid admission games.

CHEERLEADERS – Tryouts are held annually with those students selected serving the next year.  Cheerleaders must maintain satisfactory grades and conduct.

FOOTBALL – The school sponsors teams for both 7th and 8th grades.  Players must maintain satisfactory grades and conduct.  A regular schedule is played.  All home games are at Ohio County High School.  These are paid admission games.



  1. All students are to take their seats immediately upon entering the classroom.
  2. Students are to report to class with their textbooks and the necessary materials for participation in the activities of that class.
  3. Students are not to talk to any time during the class unless permission has been granted by the teacher.



All students are under the supervision of each teacher and must obey any member of the Ohio County Middle School staff.  Students must be in all classes and activities at the assigned times.  Any departure from the regular schedule must be approved by the teacher involved.  The teachers have established additional rules and procedures necessary for the operation of their classes.  These rules and procedures have the approval of the school administration and must be followed.



Messages and deliveries from home should be left in the office.  Students will be called out of class only in an emergency.  Students may use the telephone in the office with permission from the teacher, only if necessary.  Students are NOT to use their cell phones to call or text their parents during the school day.



Textbooks, paperback books, library books, calculators, and other school material assigned to a specific student are the responsibility of that student and must be returned or replaced.



Parents and other citizens are welcome to visit our school.  We must, however, for the welfare of our students, insist on the following:  ALL visitors MUST go to the office before making a visit and identify themselves and the reason for the visit.



Students’ desks and lockers are “jointly headed” by the student and the school and may be searched when there is suspicion a rule has been broken or checked periodically for possession of prohibited items.





The Ohio County Board of Education does not discriminate on the bases of race, color, national origin, religion, marital status, age, sex, or handicap as set forth in Title IX, and Section 504.  Any person having inquiries about compliance with these requirements is directed to contact Scott Lewis, Ohio County Board of Education, P.O. Box 70, 315 East Union Street, Hartford, Kentucky, 42347

or (270) 298-3249.




Sign and return to OCMS


I have read this handbook and understand all of these guidelines at OCMS




_______________________________                                        ____________________________________

Parent’s Signature                                                                               Student Signature